ANNUAL MEETING APRIL 28, 1999 AT REGIS UNIVERSITY IN DENVER
SUBMITTED BY GLENN PFLUM

The Annual Meeting of the Colorado Council of Medical Librarians will take place on April 28, 1999 at Dayton Memorial Library on the Regis University Campus in Denver, CO. (A map is included.) There is a full morning planned with two programs you will want to attend in addition to our regular membership meeting and luncheon.

CCML members will be getting a preview of some exciting enhancements. Doody Publishing, the foremost reviewer of health sciences books, will be introducing Doody's Electronic Journal. Dan Doody, President of Doody Publishing, will be our first program presenter. At 8:30 a.m., he will unveil a new software tool called "3D," an acronym for Doody's Database Distributor. "3D" will allow librarians to interact with their patrons according to the patrons' interest profiles. The "3D" tool is one of several enhancements that will be introduced in the latest upgrade to Doody's Electronic Journal (Version 4.5), which is scheduled for a May 1999 release. Morning refreshments are sponsored by Doody Publishing and will be served from 9:00 to 9:30 a.m. after the presentation.

Patricia Ladewig, Ph.D. is our second speaker at 9:30 a.m. She will talk about the Regis University School for Health Care Professions. The School presently has several health care programs with plans for expanding their offerings in the future. Starting and continuing health care programs in this time of a rapidly changing health care field will be the focus of her talk. Dr. Ladewig has been Dean of the School for Health Care Professions since 1991. From 1988 to 1991 Dr. Ladewig was the Director of the Regis School of Nursing. Before working at Regis, Dr. Ladewig was the Director of Nursing at Loretto Heights - from 1980 to 1988. When Loretto Heights closed in 1988, the School of Nursing and Dr. Ladewig moved to Regis. In addition to her duties as Dean, Dr. Ladewig has co-authored two nursing textbooks. The first book is Maternal-newborn nursing care: the nurse, the family, and the community, 4th ed., 1998 by Patricia W. Ladewig, Marcia L. London, & Sally B. Olds. The other text is Maternal-newborn nursing: a family centered approach, 4th ed., 1992 by Sally B. Olds, Marcia L. London, & Patricia Ladewig.

The CCML business meeting will begin at 10:30 a.m., after Dr. Ladewig's presentation. There are several proposed changes in the by-laws we will be considering in addition to our regular business. Following the business meeting we will have our annual luncheon which is being sponsored by EBSCO Subscription Services and Matthews Books. Please plan to stay for lunch if your schedule permits.

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REVISIONS TO BY-LAWS PROPOSED
SUBMITTED BY CATHERINE REITER

The executive committee has proposed a number of changes to improve the accuracy and consistency of CCML's By-laws. CCML members are asked to carefully review the proposed changes, in preparation for discussion and voting at the annual business meeting on April 28, 1999.

A copy of the current version of the By-laws, including the proposed revisions, is available on the CCML web site, at http://www.ccmlnet.org/bylawsrevision.html Items that are recommended for deletion from the By-laws are struck through, and items recommended for addition to the By-laws are italicized and underlined.

The majority of changes are intended to improve consistency in the structure and wording of the document. Several inaccuracies have been corrected. The major proposed change, which will affect the structure of CCML, is the elimination of the library cooperation committee. This action was recommended to the executive committee, by the current library cooperation committee, chaired by Sandi Parker.

If you have questions, or need a copy of the proposed revisions, please contact Catherine Reiter, Past-President, via e-mail at Catherine.Reiter@uchsc.edu, or by telephone at 303-315-6444.

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COOPERATION COMMITTEE SURVEY
SUBMITTED BY THE COOPERATION COMMITTEE
Sandi Parker, Chair
Joyce Condon, Jo Ann Kruglet, Carol McMurry, and Susan Osborn

The Library Cooperation Committee survey on "Services to Unaffiliated Patrons" was completed in January. The information from the survey will be incorporated into the CCML Web directory. At the February membership meeting, the committee chair, Sandi Parker, summarized the results as follows:

• 26 libraries responded to the survey
  • 15 hospital
  • 4 government
  • 2 academic
  • 5 other (public, private, assoc.)
• 12 libraries have web pages
• 18 of the responding libraries have a con-sumer health collection
• Only 4 of the 18 above have entered their library information into the CAPHIS directory
• 4 libraries honor the Colorado Library card
• 9 libraries participate in reciprocal borrow-ing through the Medconnect association
• 11 libraries display their holdings through ACLIN
• 23 libraries are open to the public
• 22 libraries offer services to non-affiliated patrons as show below
  • 5 charge for in-person reference
  • 4 charge for telephone reference
  • 5 circulate books
  • 10 circulate books to consumer health patrons
  • 20 provide access to photocopier, but 15 charge a fee
  • 10 provide interlibrary loan service, but 7 charge a fee
  • 7 provide document delivery service and 7 charge for the service
  • 15 provide access to the internet and 1 charges for the access
  • 13 provide mediated searches and 8 charge for this service
  • 6 provide information packets and 1 charges for it
  • 15 provide access to CD-ROM programs and 2 charge

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MARKETING WORKSHOP IN DENVER AREA
SUBMITTED BY LINDA VAN WERT

The Colorado Marketing Council will be sponsoring its workshop "Creating Change in Challenging Times: Marketing Tools for Librarians" in the Denver area this summer. It is a two-day workshop with speakers Pat Wagner and Claudine Paris; an assessment tool for self-evaluation and monitoring progress; and a panel discussion. It will be held at the Aurora Public Library on June 11th and August 24th. More information will be available in the upcoming months, but save these dates in the meantime.

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UPCOMING LAMA INSTITUTE
SUBMITTED BY LINDA VAN WERT

The Colorado Marketing Council will jointly sponsor, with CCLS, a LAMA Institute in the Denver area. This year's topic is "Understanding Power and Influence: Maximizing Success for Your Organization." It will be held on September 15 at Aurora Public Library and will be a full day workshop designed for all library staff. The presenter is Abigail Hubbard, a professor at the University of Houston College of Business Administration, who holds an MLS and a PhD in Higher Education Administration.

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FUND RAISER FOR COLORADO LIBRARY P.A.C.
SUBMITTED BY CATHERINE REITER

A spring luncheon to raise funds for the Colorado Library P.A.C. will be held at the Denver Country Club home of Jaren and Bruce Ducker on May 14, 1999. Don't miss this unique opportunity to see a magnificent old Denver home, while supporting Colorado's libraries. Jaren Ducker serves on the board of trustees of the Denver Public Library; her husband Bruce is a local attorney and mystery author.

Seating is limited to thirty people; tickets are $100 per person. All proceeds will go to support the Colorado Library P.A.C. For more information, or to RSVP, contact Gail M. Dow by Friday, April 23, 1999 at 303-773-1645 or gmddenver@aol.com.

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RETRACTION/CORRECTION
SUBMITTED BY CATHERINE REITER

The P.A.C. article in the previous Council Quotes (CQ, 22(1): 2), stated that all contributions to the P.A.C. are tax-deductible. However, I have since learned that they are not tax-deductible. My apologies for any confusion this may have caused.

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MEMBERSHIP NEWS
SUBMITTED BY BARBARA L. WAGNER

"Welcome" is our motto, and it is especially appropriate now as Mary Kralicek becomes the Chairperson, and as Shelley Coleman becomes the new CCML database manager. The Membership Committee is in good hands for the coming year. See the annual report for more information.

UPDATE YOUR DIRECTORY

Laura Wilson is the new contact at Colorado Foundation for Medical Care in Aurora,

Mary Gray (mgray@centura.org), the man-ager of patient systems, is now the on-site contact at Finney Memorial Library at St. Mary Corwin Hospital in Pueblo.

Sandy Hudock, (hudock@uscolo.edu), the computer services and interlibrary loan librarian at the University of Southern Colorado, is the librarian to contact for ILL. The Library's phone is 719-560-5598; the fax is 719-564-3018.

NEW MEMBER PROFILES

Debbie Weaver works at Denver Health Medical Center, and is a student in the University of Denver Library and Information Services Program. She was trained in medical technology.

Lisa Blankenship is a Reference Librarian in the Michener Library, University of Northern Colorado in Greeley. She commutes from Loveland.

JOINT DIRECTORY LIVES!

Contrary to earlier reports, the PRINTED joint directory of Colorado librarians will be made available again later this year. Director Knott of the Jefferson County Library volunteered to coordinate this effort, and Sue Coldren will furnish him the CCML data.

REMINDER - CORRECT ADDRESS FOR ALL CCML MAIL

Please send all CCML-related mail to the CCML mailbox at this address:

CCML
Post Office Box 101058
Denver, Colorado 80210-1058

Action is needed by some CCML members. Several of the renewal payments were sent to Denver Health Medical Center, which was confusing to their accounting department, as well as the DHMC library staff.

It is evident that the accounts payable departments in some of your organizations did not look at the address on the CCML invoice and used an old address in their files. It will help CCML considerably if each of you would verify that your accounting department has the correct CCML address.

Your help with this is greatly appreciated by the CCML Treasurer, President, Member-ship Committee, and the DHMC library staff! If you act now, the problem should be solved before our next renewal cycle.

EDITOR BIDS FAREWELL

This is my final issue of Council Quotes. My three years have been great fun, but it is now time to turn over my trusty editorial pen. I am honored to have been able to serve the membership of CCML in this capacity. Thanks for this great opportunity! I would also like to share my appreciation for Jeff Kuntzman's fine assistant editing! Please join me in welcoming Lynne Fox as the new editor and Sara Katsh as assistant editor of Council Quotes. Welcome Lynne and Sara!!        .ed

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BOOK REVIEW: TAMING THE OFFICE TIGER
SUBMITTED BY DICK MAXWELL

OK, certainly something like this has happened to all of us: you open the door to that storage closet that no one has gone near in who knows how long. You're looking for the minutes from a meeting held at a conference that someone went to in some city some years ago. They're in a box…a brown one. You move the first few stacks of cartons, and there, behind a rusted four-drawer, Army green filing cabinet, is what seems to be the mummified corpse of a co-worker (the ID badge helps, but - sadly - not the picture) whom you had forgotten about but now vaguely recall as having gone down the hall at some point a few years ago "to do some filing." What's up? Your organization has a problem with organization, that's what.

And low and behold, here to help solve such problems is Barbara Hemphill, author of Taming the Office Tiger, easily found in the well-organized Isabelle T. Anderson Collection. Ms. Hemphill first produced Taming the Paper Tiger, which dealt with organizing home records, and I'm betting that after it was published she found a file folder behind her desk or misfiled somewhere, containing a lot of good stuff that she still wanted to use, resulting in the office version.

It all boils down to the first three things she suggests we all have to choose from when faced with any new piece of information, printed or electronic: toss it, file it, or act on it. There's the book. Well, no, there's a little more, but it's all variations on that theme. She offers ways to identify what actually is important, and offers suggestions for how to get past that gut-wrenching, throat-tightening moment of frozen dread when you can't quite drop that folder in the trash, because what if…just imagine now…what if someday, some person, possibly some person not yet born, actually needs one of the 47 pieces of paper it contains??? Her answer, in part, is to ask yourself "what is the worst possible thing that could happen if I did not have this information?" She doesn't seem to realize that the truly psychotic among us would answer "YES!! That's it exactly!!! I don't KNOW what the worst thing might be!! But if I keep this folder, I won't EVER have to find out!!!!!"

Sections include common sense approaches to organizing what you do keep, using a calendar/planner, naming files for easy retrieval, and what sorts of physical storage might work best in different situations. She talks about working on the road or at home, managing the junk acquired at a convention, sharing an office, and, finally, organization-wide approaches to controlling paper and electronic files and piles. Important among the latter are having some sort of retention guidelines that everyone adheres to, and keeping whatever filing system is used so clear and logical that, should you go away, others, even temporary workers, will be able to retrieve things easily. (As if you or I, at that point downsized or dead, will have any reason to care).

The book is short and peppy, with some good cartoons (Cathy, Dilbert) thrown in to illustrate her points. I did have a problem with, of all things, the book's organization. It's set up with sidebars and boxes and double page extras separated from the regular text by dark lines. These devices all look good, and lots of books have them, but they tend to make me long for a simple, linear form. I don't like having to choose whether to finish the sentence I'm in, which would require turning the page and then coming back, or to jump immediately to the sidebar list of important points that actually starts on the left-hand page, then try to pick up the train of thought from the partial sentence I left a minute or so ago. My brain cells aren't organized well enough to do it.

I apologize for the delay in getting the review done, but for a few days the book managed to hide under a pile of articles that I had been meaning to read or file, and if I hadn't spilled the coffee on them, God knows when I might have found it.

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UPCOMING OPPORTUNITIES
SUBMITTED BY KATE ELDER

• The Association of Independent Information Professionals will hold their 13th annual con-ference in Berkeley on April 22 -- 25. For more information: http://www.aiip.org/aiipconf.html
• Northeast Document Conservation Center presents Preservation Options in a Digital World: To Film or to Scan, a workshop on preservation microfilming and digital imaging of paper-based materials, at Denver Public Library on May 11 - 13. The workshop is funded in part by the National Endowment for the Humanities grant. The cost of the workshop is $250. Attendance will be limited to 18 participants accepted on a first-come, first-served basis. The number of applicants from one institution will be limited. The registration fee includes a copy of Introduction to Imaging, by Howard Besser & Jennifer Trant. For more information, contact Gay Tracy at tracy@nedcc.org or call 978-470-1010 ext. 217, or go to the web page at http://www.nedcc.org/colwks.htm
• The 30th Colorado ILL Conference will be held on May 13th and 14th at the Tivoli Conference Center, Auraria Higher Education Center, Denver. For more information contact Susan Powers at spowers@usgs.gov or Evaline Yang at eyang@carbon.cudenver.edu
• The Public Library Management Institute (sponsored by the Three Rivers Library System) will be conducted in Aspen, May 13 through May 14. For registration information, contact Sandra Scott at 970-945-2626 or at sandra@colosys.net
• The 1999 National Program Committee invites you to address the theme "Present Tense-Future Perfect?" by sharing your thoughts and expertise with your colleagues at MLA '99 in Chicago, IL, May 14 - 20, through papers, posters, or electronic demonstrations. Check out their web site at http://www.mlanet.org/am/am1999/index.html
• Internet: Beyond the Basics, 9:00 - 4:00 on May 26 and August 27, Internet Search Engines, 9:00 - 4:00 on May 27, and Using the Internet as a Reference Tool, 9:00 - 4:00 on May 28. Sponsored by CCLS, each class costs $60. Contact Kim Enomoto at 303-422-1150 or kenomoto@qadas.com, or check the web site: http://www.cclsweb.org
• Check the Library Continuing Education Calendar, http://www.CEDB.aclin.org/Calendar.cfm, for educational opportunities throughout the state.

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MOLECULAR BIOLOGY PRESENTATION
SUBMITTED BY KRISTIN LOUDEN

On April 26th, from 1 p.m. to 5 p.m., Michele Tennant, librarian at the University of Florida Health Sciences Center, will present an introduction to the field of genetics and molecular biology for Denison staff. This class will also be open to area medical librarians.

Michele has a Ph.D. in biology and has taught genetics and molecular biology to librarians in Florida as well as Puerto Rico. Knowledgeable and enthusiastic, she is looking forward to presenting in Denver

If you are interested in attending this presentation, please call Wanda Weathersby at 303-315-5158 to register. Please note that there will be no MLA CE credits available for this.

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CCML ANNUAL REPORT, 1998-1999
COMPILED AND SUBMITTED BY PAT NELSON, PRESIDENT

1998-1999 was a busy and productive year for CCML. Highlights include:

Goal #1: Optimize cooperation and communication among CCML members

• Longstanding members were recognized and new members introduced in Council Quotes.
• A web survey was developed and conducted under the direction of the Library Cooperation Committee. Responses identify what services are available to non-affiliated clients at member libraries. This information will be incorporated into the directory database.
• A survey by the Membership Committee identified only 6 members who do not have Internet access.
• The CCML web site has added new pages including a membership form, membership criteria, and the treasurer's report. The web site was used to conduct the Library Cooperation Committee survey and to notify members of proposed by-laws changes.
• The 22nd edition of the CCML Journal Locator for Colorado and Wyoming was published and distributed. This year it was necessary to download a file from NLM and format it locally, resulting in dollar savings but additional work for the Journal Locator Committee. Locator sales now cover costs of production and provide income for CCML.

Goal #2: Strengthen affiliations between CCML and affiliated groups.

• The possibility of CCML becoming a member of a proposed Colorado library federation was discussed by the Executive Committee and CCML members. Specific financial projections were not available and consensus was reached that the cost of becoming part of a federated organization will most likely outweigh the benefits to CCML.
• The online joint library directory is still in the discussion stage, but the printed directory will be available later in 1999.
• Catherine Reiter and Paul Blomquist provided active support to the Colorado Political Action Committee.
• A number of CCML members are involved in planning for MCMLA 2000, led by chair Lisa Traditi.
• Marla Graber has agreed to be CCML's liaison to the Colorado Library Association Legislative Committee.
• Sandi Parker represented CCML as a panel participant at the Colleague Connection dinner on March 15, 1999. This event was well attended by CCML members.
• PREZ member organizations were alerted to the availability of Council Quotes on the CCML web site.

Goal #3: Respond to the educational and professional needs of CCML members.

• The Professional Development Fund is now administered by the Education Committee. One request for funding was received during 1998/99.
• A survey of members identified preferences for continuing education programs. The instructor of choice was unable to commit to a spring program.
• An MLA satellite conference on "Evidence-Based Health Care in Action" was made available to members in September 1998. Lynne Fox taught "It's About Space, It's About Time" in December 1998. Both programs were offered for MLA credit.
• Isabelle T. Anderson Collection policies and procedures were updated and approved by the Executive Committee in January 1999. (see the end of this report)

Goal #4: Enhance CCML's organizational structure and support its future growth.

• A recommendation to dissolve the Library Cooperation Committee was approved by the Executive Committee. This recommendation will be incorporated into proposed by-laws changes.
• Changes to existing by-laws are available on the CCML web site for member review. They will be voted on at the Annual Meeting in April.
• Membership information is being added to the web site. The print brochure will not be updated due to cost and the difficulty of keeping it current.
• Ten people became new CCML members in 1998/99.
• The slate of officers presented by the Nominating Committee was approved. New officers include Paul Blomquist, president-elect; Jeff Kuntzman, treasurer (2 years.); and Gene Stortz, secretary.

Programs

June 24, 1998
Title:  MGMA Services
Presenter(s):