CCML Membership Committee                                                                 

REV 1/13/2006

Bylaws:

A membership committee, consisting of a chairperson and at least two members, shall market the benefits of association membership and work to recruit and retain members of the association.

Duties List

Chair

·        Serve on CCML Executive Committee and report on Membership Committee activity. If unable to attend meetings, designate representative from Membership Committee to attend and make reports.

·        Ensure that nametags for each member are available for the meetings.

·        Attend CCML meetings, distribute nametags, introduce visitors, report on Committee activity, or arrange for someone to do this. Notify President-Elect if someone other than the Chair will be doing this so that it will be reflected in the agenda.

·        Send new members Welcome letters and invitation to submit bio for Council Quotes

·        Serve as the contact person for student or librarian inquiries for mentorship / volunteer opportunities

·        Compile membership information for CQ (address changes, new members, renewal announcements, etc.)

·        As new members select volunteer/service opportunities in CCML, Send information to President Elect.

·        Coordinate longtime member profiles in CQ

·        Determine direction for the committee year

·        Set agenda for the committee meetings

·        Write annual report for committee activities

·        Order and distribute CCML Membership Brochures as necessary

Database Coordinator

·        Enter new members as they join and changes as they arise

·        Send out renewal letters at the end of January (produce letters and mailing labels)

·        Enter renewal changes to database (Feb-April)

·        Generate directory in April

·        Generate a name/email list for both Internet Coordinator and Discussion List Owner in April

·        Send mailing labels to mailing coordinator on CQ Deadline date (4 times per year)

·        Generate mailing labels/directory information as needed and requested throughout the year (1-2 times per year)

·        Generate name tag labels as necessary